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Follow-up letters should be developed for each type of contact.
These letters represent the facility or population-based registry
and must be approved by the appropriate governing board, hospital
committees, the hospital administration, or the cancer committee.
All letters should identify the hospital and/or central registry,
either by using stationery or printing the information in
the letter. A contact telephone number should be included.
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Letter content depends on the type of
contact. Letters to nonmedical contacts must be written
in a language that is easily understood. Institution
policy determines whether the word cancer is mentioned
in the letter. Exercise caution in using this word,
especially if in-situ or benign cases are involved.
A separate letter must be designed for these
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contacts that does not use the word cancer. Letters to physicians
or other health care contacts can include technical or disease-specific
information.
It is important to use direct phrasing in an understandable
language in order to obtain a response. Contacts must understand
what information is being requested. A clear message facilitates
a quicker response than ambiguous terminology or wording.
The following are three examples of follow-up letters:
- Sample Follow-up
Letter to Physicians
- Sample Follow-up
Letter That Can Be Sent to a Nursing Home or Convalescent
Hospital
- Sample Follow-up
Letter to the Patient
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